e-Rostering Annual Leave FAQ'S
Topic
Is your query about yourself?
Is your query about one of your staff members?
No Annual Leave Entitlement?
Please speak with your manager, who is responsible for calculating and entering your entitlement onto HealthRoster.
Managers are responsible for calculating and entering their staff entitlements onto HealthRoster. Need guidance? Use links below:
Annual Leave Calculator AfC Part and Full Year
Managing Annual Leave Entitlements - HealthRoster Version 11
Is the Annual Leave Entitlement correct?
Please speak with your manager, who is responsible for entering and maintaining your entitlement on HealthRoster.
Managers are responsible for calculating and entering their staff entitlements onto HealthRoster. Remember that entitlements need to be checked and amended every year. Remember that the number of Bank Holidays in the Annual Leave year (April 1st - March 31st) varies from year to year. Need guidance? Use links below:
Annual Leave Calculator AfC Part and Full Year
Managing Annual Leave Entitlements - HealthRoster Version 11
How many hours can be carried over from one year to the next?
Usually the Trust allows up to 37.5 hours (pro-rata) to be carried over from one year to the next, depending on local arrangements. However, external circumstances (e.g. a pandemic) may make it necessary to allow additional days to be carried over – please discuss with your manager.
Please note, remaining leave does not automatically carry forward, instead your manager will add your carry-over to the next year’s entitlement.
Usually the Trust allows up to 37.5 hours (pro-rata) to be carried over from one year to the next, depending on local arrangements. However, during the pandemic the Trust allowed additional days to be carried over. Please refer to the Pandemic People Management Policy and Annual Leave Arrangements during COVID-19.
Please note, remaining leave does not automatically carry forward, instead you will need to manually adjust the following year's entitlement in order to bring carry-over hours from the previous year into it. Do NOT Create a new entitlement as that will wipe out all previous entitlements.
Need guidance on amending entitlements? Use link below:
Managing Annual Leave Entitlements - HealthRoster Version 11
Buying/Selling Annual Leave
King's staff are usually allowed to either buy or sell up to 5 days of annual leave per year, although this may not always be the case depending on prevailing financial conditions at the time. For example, for 2024/25, King's employees were allowed to buy but not sell annual leave.
Please use this link to do so: Conexia Buy Leave form
When your form has been processed, your manager will amend the relevant year’s entitlement on HealthRoster and this will then be visible to you on Employee Online.
Once the staff member’s Buy Annual Leave form has been processed, you will need to amend the relevant year’s entitlement. Be sure to Add a Note to the entitlement, explaining the change.
Need guidance on amending entitlements? Use links below:
Managing Annual Leave Entitlements - HealthRoster Version 11
Annual Leave Arrangements during COVID-19
Need to amend Annual Leave Entitlement following a contract change, or exceeding 5 or 10 years NHS service
Please speak with your manager and they will amend your entitlement on HealthRoster and this will then be visible to you on Loop. Your manager will not be able to amend your entitlement in advance of the service milestone.
You will need to do two part-year calculations, combine the two totals and amend the relevant year’s entitlement with the new total. Remember to include any carry-over from the previous year. Be sure to Add a Note to the entitlement, explaining the change.
Need guidance on calculating and amending entitlements? Use links below:
Annual Leave Calculator AfC Part and Full Year
Managing Annual Leave Entitlements on HealthRoster
Please use this link to do so: Conexia Buy Leave form
When your form has been processed, your manager will amend the relevant year’s entitlement on HealthRoster and this will then be visible to you on Employee Online.
Once the staff member’s Buy Annual Leave form has been processed, you will need to amend the relevant year’s entitlement. Be sure to Add a Note to the entitlement, explaining the change.
Need guidance on amending entitlements? Use links below:
Managing Annual Leave Entitlements - HealthRoster Version 11
Annual Leave Arrangements during COVID-19
Need to amend Annual Leave Entitlement following a contract change, or exceeding 5 or 10 years NHS service
Please speak with your manager and they will amend your entitlement on HealthRoster and this will then be visible to you on Loop. Your manager will not be able to amend your entitlement in advance of the service milestone.
You will need to do two part-year calculations, combine the two totals and amend the relevant year’s entitlement with the new total. Remember to include any carry-over from the previous year. Be sure to Add a Note to the entitlement, explaining the change.
Need guidance on calculating and amending entitlements? Use links below:
Annual Leave Calculator AfC Part and Full Year
Managing Annual Leave Entitlements on HealthRoster