E-Rostering
E-Rostering Forms - Important:
Please DO NOT 'check out' any of the E-Rostering forms when opening them from HR Portal page links as this will prevent us from updating them. You should instead save a copy to your own file location (File > Save As) and then edit and submit your saved copy. Please also refrain from sending links to files that are in 'OneDrive' locations - attach the file itself directly to your email.
ALWAYS download the latest form from the relevant E-Rostering HR Portal page before use to ensure you have the latest version.
About e-Rostering at King's
Optima HealthRoster e-rostering software is being rolled out to every member of staff in both clinical and non-clinical areas at King's.
The implementation team has been working closely with Ward/Department Managers and Roster Creators. Over 650 departments have been successfully completed (exceeding 11.500 staff across the Trust) and the Unit Managers, Matrons, Heads of Nursing and Business managers are already seeing the benefits of implementing this system within their areas. Some of these benefits include:
Ensuring safe/appropriate staffing for all departments, minimising clinical risk associated with the level and skill mix of staffing requirements
Improved planning of clinical and non-clinical non-effective working days e.g. annual leave/sickness/study leave
Ensuring the required number of in patient beds are safely staffed to meet elective and emergency demand
Improve Off Duty Process
Fairer
Clear visibility:
Staff hours remaining
Improved management of Unavailability (sickness, study days, annual leave etc).
Establishment
Quicker to produce
Reduce Paperwork / Administrative tasks
More efficient Off Duty
The e-Rostering software consists of three areas:
Allocate Optima (HealthRoster) is the staff rosters management tool
LOOP enables staff to manage their own off-duty roster
Roster Perform management tool enabling measurement of rostering effectiveness against KPI's
Key functions of HealthRoster
Roster Managers can produce effective and transparent rosters
Provides analysis of roster as a tool for managers to meet the key performance indicators required
Provides direct output to payroll for all unsocial hours uplift and overtime payments- reducing the need for extra duty timesheets
Key functions of Loop
Staff members can request annual leave
Staff members can request up to five specific shifts and days off (or more if they are in a department doing Team-Based Rostering (formerly “Self Rostering”)).
View their individual 4 week roster
Linked "E-Rostering" Pages:
Link: Medical e-Rostering Support & Guidance
Link: Self Rostering
Link: Policies, Calendars & Schedules
Link: User Guides & Videos