Medical eRostering

The eRostering system is designed to:

• Plan and manage medical rosters that reflect all aspects of job plans to support the effective utilisation of staff and skilled medical personnel
• Meet service demands
• Ensure compliance with Resident Doctors' contracts and policies
• Produce reports that can assist in improving medical productivity through having a greater understanding of the management of our workforce
• Record Doctor's strike Industrial Action 
• Record annual leave and all other absences

Forms

Please use the following form to request access and/or training for your staff:
Medical & Dental - Access Request

The completed forms should be submitted to the kch.medicserostering@nhs.net group mailbox.

Please DO NOT 'check out' any of the E-Rostering forms when opening them from HR Portal page links as this will prevent us from updating them.

You should instead save a copy to your own file location (File > Save As) and then edit and submit your saved copy.

Please also refrain from sending us links to copies of the form in 'OneDrive' locations - attach the file itself directly to your email.
 

ALWAYS download the form from this page before each submission to ensure you have the latest version.
Note: 'New Starter' requests that are not submitted on the latest version of this form will be returned to the originator.

Links

Allocate Optima (HealthRoster)

LOOP Web/Desktop Link

Download and install Loop

Medical & Dental eRostering Policies

eRostering Policy (Medical & Dental) v1.6
Annual Leave Calculator - Medical Staffing (2023-24)

Manager Guides

Roster Manager and Rota Coordinator Training Videos.
Please see the below training videos and user guides on Allocate Optima functions:

Roster Navigation

Roster Creation
 

Contact us
For all enquiries please contact: kch.medicserostering@nhs.net
We aim to provide a resolution/response to email queries within 3 working days. 

Where a more complex response/resolution is required, it may take us longer to provide a resolution, although we will endeavour to provide you with an estimated time to completion within 3 days when this is the case.
Please do not email team members directly in the first instance, unless specifically instructed to do so by a team member, as we will be unable to access emails sent to an individual team member who is away from work.
If your query is urgent, please try the individual team members on MS Teams before attempting to call our extensions/mobiles. 

Thank you.
 

 Your Local Medics  eRostering Team King's College Hospital NHS Foundation Trust, 1st Floor, Jennie Lee House, 34 Love Walk, Camberwell, London, SE5 8AD